Van sales software for distributors and wholesalers

FieldSales is van sales software for companies whose reps sell from a vehicle on daily routes. The rep loads the van, sells at each shop, prints the invoice, collects payment and records returns from one phone app. The manager sees what was loaded, sold, collected and left in every van.

What is van sales software?

Van sales software, also called cash van or route sales software, runs a sales model where the rep carries stock in the vehicle and sells, delivers, invoices and collects in a single visit. It replaces paper invoice books and end-of-day phone calls. It records every sale, payment and return as a document, so stock and cash can be checked against each other the same day. For a manager, it answers three questions every evening: what did each rep sell, what did each rep collect, and what is still in each van.

A day in the field

The day starts with a documented load from the warehouse to the van. At each shop the rep opens the customer, adds items by list or barcode, issues the invoice and prints it on a thermal printer. Payment is recorded with a receipt, and any return is logged with its reason. At the end of the day, what remains in the van is unloaded back to the warehouse. Between those steps, the manager can follow each rep’s sales, collections and visits from the web dashboard without calling anyone.

Built for weak signal

Distribution routes pass through basements, industrial areas and villages with poor coverage. The FieldSales rep app stores customers, products and prices on the phone, so the rep can issue and print documents without internet. Each document carries a unique key, so it uploads once, even if the upload is retried. Saudi companies with e-invoicing integration enabled need a connection at the moment invoices and returns are issued. Receipts, visits and new customers still work offline for them.

Collections and van custody

Cash on the road needs the same control as stock. Every collection gets a numbered receipt that can be linked to the invoices it pays, and the customer’s balance updates at once. Van stock is calculated per item as loaded minus sold, plus returns and documented adjustments, so managers can compare it with a physical count before the rep goes home. Returns can be classified as normal, damaged or exchange, and the manager decides whether returned goods go back into the van’s sellable stock.

Who it is for

FieldSales suits distributors and wholesalers of fast-moving goods such as food, beverages, cleaning products and personal care, and any company with reps who visit shops on routes. It supports van sales, pre-sales orders and direct store delivery. It is not a full ERP: it connects to your accounting or ERP system through an API. Managers control what each rep may do, such as giving discounts, selling below the list price or adding new customers.

What is the difference between van sales and pre-sales?

In van sales the rep carries stock and delivers, invoices and collects in the same visit. In pre-sales the rep takes an order that the warehouse delivers later. FieldSales supports both, so a company can run cash vans on some routes and order-taking on others. In both models, invoices, collections and customer balances live in the same system, and managers see them in the same reports.

How do I reconcile a van at the end of the day?

FieldSales shows, for each item in each van, the quantity loaded, sold, returned and remaining. Compare the remaining figure with a physical count, record any difference as a documented adjustment, then unload the rest back to the warehouse with one movement. The van starts the next day with a clean, known balance.

What hardware does a van sales rep need?

A smartphone, Android or iPhone. A Bluetooth thermal printer is optional and lets the rep hand a printed invoice or receipt to the customer. FieldSales does not sell hardware or require a specific printer brand. Managers use the web dashboard from any computer or phone browser.

Can FieldSales connect to our accounting system?

Yes. FieldSales offers an API that lets your accounting or ERP system exchange customers, products, invoices, receipts and stock movements with the platform. Your team or integrator builds the connection using the API documentation.

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The FieldSales app interface is available in Arabic, English, French, Turkish and Chinese. Pages in other languages describe the product for information only.