Van stock custody and collections in one place

You know what was loaded in the morning and what was sold, but the difference often appears only at the monthly stock count. FieldSales records every movement of van stock and every payment as a document, so stock and cash can be checked each day, item by item and customer by customer.

Every movement is documented

Loading moves stock from the warehouse to the van, unloading moves it back, and adjustments are recorded with a written reason. Each movement shows who recorded it, the rep or the office, so responsibility is clear. Loading a van reduces the central warehouse, and unloading adds back to it, so no stock is counted twice.

Live balance per item per van

The remaining quantity of each item in each van is calculated as it changes: loaded minus sold, plus returns and adjustments. Managers see which item does not match today, not a single unexplained number at month end. Damaged and expired returns are kept apart from sellable stock in the van.

Receipts linked to invoices

Each collection by cash, transfer or cheque gets a numbered receipt that can be linked to the invoices it pays. The customer’s balance and statement update at once, and credit limits warn the rep before selling on credit beyond them.

An honest picture of the van

The remaining quantity is calculated from documents, not counted. It shows what should be in the van and reveals missing movements. A physical count at day end, recorded as an adjustment, closes the loop. We say this plainly because a calculated balance is not a count, and a manager should know which one is on the screen.

Does FieldSales detect van stock shortages?

It shows what should be in each van based on recorded movements, and flags gaps such as an item sold beyond what was loaded. A real physical shortage appears when you compare the calculated balance with a physical count and record the difference as an adjustment.

Can one receipt pay several invoices?

Yes. A receipt can be linked to the invoices it pays, and each invoice shows how much has been paid and how much is still due. The customer’s statement lists invoices, receipts and returns in order, with the running balance. Managers can see collections by rep and by payment method for any period.

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The FieldSales app interface is available in Arabic, English, French, Turkish and Chinese. Pages in other languages describe the product for information only.